Appropriateplanning is the key factor in the success of a project performance.Unplanned and uncontrolled projects can have an adverse impact on thefunctionality of an organization (Nelson, 2005). Many are the timesthat management of many companies experience projects that are pastthe time, manifest waste of resources, did not adhere to the settimeline, and fail to meet what is expected of them. There arevarious strategies that can be used to manage the changes that occurin a project.
Accordingto Beecham (2011), change is inevitable in many projects and failureto manage them can have negative consequences on the entire project.The types of changes that need management are market changes,technical changes, and also contractual changes. First, marketchanges refer to changes that are brought about by inevitableconditions of the external market. Examples are service enhancements,regulatory changes, and products from the competitors. Second,technical changes that occur due to internal modifications thatrelate to the project. Thirdly, a contract with suppliers andstakeholders may cause changes known as contractual changes. Examplesare scope of work, costs, requirements, terms and conditions, andalso schedule. The three constraints of a project namely, schedule,scope, and cost work closely together. When changes are made in oneof them, the other two are also affected (Tuttle, 2012). Theimportant solution is to balance scope management need against costand schedule. Schedule and cost form the agreed requirements.
Thequality of a project can be obtained by monitoring performance goalsand project deliverables. This process ensures that the project hasthe capability to deliver effective and required results as outlinedin the performance plan of the project. Moreover, the process isconducted throughout the various stages of a project. Nelson (2005)suggests that the stages are planning, execution, and also closure.The project deliveries made during the execution stage must adhere tothe client special requirements and organizations ‘qualitystandards. In addition, the activities responsible for producingdeliverables must also follow the set up guidelines. Therefore, thereis need to develop a project quality plan that addresses the qualityof a project. All project stakeholders are required to follow theproject quality plan.
Theproject quality plan I will develop will consist of managementresponsibility. This is an explanation of how the managers willachieve a quality project. The management is responsible for projectquality since they are the monitors and controllers of the project.It is also important to describe ways of controlling and managingdocuments. In project management, documents play a vital role incommunication (Tuttle, 2012). The documents must be stored in adocumentation repository with limited access. Requirements scopeshould be part of evaluation of data. It consists of all the correctrequirements for implementation. This helps in the validation of theproject. The design control, list out the procedures and controls tobe used in the project’s design phase. The correctness of thetechnical design is determined by the design reviews.
Duringthe start of the project, all the activities should be measured andmonitored closely. This is known as development control and rigor. Itensures that the project follows the right path. Testing and qualityassurance is also part of project quality plan. This presents qualityobjectives and the means of achieving them. Other things to considerare risk mitigation, quality audits, defect management, and trainingrequirements. All these components form the project quality plan andshould be taken into consideration by all stakeholders to ensure aquality project (Beecham, 2011).
Accordingto Nelson (2005), to be able to handle change control issues, it isimportant to follow this procedure. First, it is essential to ensureyou have enough money for the project change request. Secondly,determine the reason for the change. The next step is the tripleconstraints analysis and its impact (cost, scope, schedule).Then itis followed by identification of dependencies. Step five is toanalyze the risks. Step six involves the impact it has on themanagement system of the project. Finally, it is important todocument all the findings.
Theinformation will be shared in a free manner and with the entire teamof the project. There will be also room for modification. Onlyconditions and symptoms will be reported.
Inconclusion, it is often important to manage change in a proper mannerto reap benefits like satisfaction of stakeholders, projectdeliverables improved quality, and new opportunities for projects.
Beecham,R. (2011). Effectiveproject Planning: Project Governance.Oxford: Oxford University Press.
Nelson,G. (2005). ProjectOrganization and Management: Partnerships for Prevention.Canada: University of Toronto Press.
Tuttle,S. (2012). Directinga Project: Illustrating Price2. Newyork:Columbia University Press.