IT Management

IT Management 8

ITManagement

ITManagement

Inthe world today, a formal business process change is necessary toremain competitive and match the fast advancing technological world.Technology makes different organizations find various andsophisticated approaches in managing their business operations. Thechange in business processes that are witnessed today can be tracedback to the business progression reengineering (BPR) movement thatbegan in the early 1990. With the constant growth in technologiessuch as the computers, databases, and software, businesses have triedto incorporate into their daily processes to facilitate theiroperations (Silverston, 2008). This paper will look at designing asystem for a clothing store, which for the purpose of this work willbe known as “Unisex Clothing Store.” The system designers willdevelop a Point-Of-Sale System that is incorporated with an inventorymanagement system. The two systems will work hand-in-hand foreffective business operations.

Point-Of-SaleSystem (POS) is a system that helps an organization or business, tomanage its data, maintain sales history, monitor change in the rateof the dollar, and analyzes the inventory levels. This helps anorganization perform to its maximum, and also helps its retail salesacross the region (McCaleb, 2010). Through it, the inventorymanagement system will draw much information from it, such as thestock that has arrived in the business and those that have been sold.

Thereare various theories and ideas of business strategies. Most of thesetheories advocate a formal process that involves strategic analysisvery methodically, during a few support the informal processes. Theformal way of business process change has significant influence onthe way the business performs after the use formal business process(McCaleb, 2010).

Inevitably,everything relies on the technology in the current economic scenarioand industrialization era and among the is interconnection, as well.The distinction between the current status of the business and thatof the future given that this proposal will be adopted is not thatbig. The performance of many organizations depends on the technicalenvironment for the retailer. Its systems are comprised of MicrosoftWindows and Oracle, Solaris UNIX Operating systems. “UnisexClothing Store” will need a system that has a mainframe for ERP,POS systems in clubs, windows operating system, a mix of both Linuxand Windows servers for all other applications and a DBMS. These willbe used to make the business perform better than its counterpart(Silverston, 2008). The computerized files save, and retrieval systemwould go handy with a data management system as opposed to the filingsystem. The new server would ensure that all the data are safe andcommunication with all the departments at “Unisex Clothing Store.”

Unisexclothing store Budget

Business Process Change can be traced several centuries ago, and manycompanies have started adopting the use of these processes. Theprocesses help companies improve on their management and operationsit will boost the performance in the IT and human resourcedepartment. For example, according to research done at Dell Inc.revealed that there is a significant change in its operations sincethere was business process change as compared to other companies ofthe same nature but did not apply any process change. Dell has ondifferent occasions changed its approaches of doing business, whichinclude technological, strategic marketing and ensuring clients’satisfaction. The budget that has been used by Unisex Clothing Storeis one that has minimized the cost in every aspect, but obtained thebest system that world support the business. Other hardwareconsiderations include a desktop computer, which has at least 4GBmemory, at least 500GB storage, and at least 3GHz processor speed.This will enable efficiency in the running of the system.

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Unisex clothing store Budget

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Actual to date

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Expenses

9 Months

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Software designers

1,565

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Legal, accounting

150

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Equipment

120

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Supplies (Microsoft Windows and Oracle, UNIX Operating systems, and a desktop)

2050

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Printing

110

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Telecommunications

115

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Staff training

650

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Subtotal cash expenses

$4,760

Total Expenses

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$4,760

Revenue over Expenses

$4,760

Theretail market has become highly competitive and through the businesschange process organizations can perform better. The global expansionprocess that the retail giant has undergone necessitates businessprocess changes so as to increase the effectiveness. “UnisexClothing Store” isfaced with the challenge of implementing a system that would supportits inventory and ensure that the business runs smoothly.

Point-Of-SaleSystem (POS) system

Datacan be transformed into information through making an assessment ofthe affairs in the organization over a period. This set of data isgot from the company logs on how shoppers have been conducting theirshopping

Thisis one flow chart of a section of the businesses and how thetransactions occur. It is based on this that data is got as rawfacts. The information imputed in the system includes customersorder, the delivery details, supplier’s details and how the goodshave been paid for in the accounts department (Silverston, 2008). Allthese data can be utilized to get helpful information that can helpdesign ordering system. It gives the management an opportunity toknow the needs of the customers and specific details about theirpurchase. Another flow chart that is available for utilization by thebusiness is the inventory management system. That shows the trafficbetween the goods that are supplied to customers and credible data onthe types of services and commodities that the customer’s order(McCaleb, 2010). In this regard, the flow chart provides vital datathrough its sales system that can be used by the management todevelop helpful information. The information can help in coming upwith marketing strategies, the goods to stock, and help in managinginventory of the business.

Inventory System

Constantbusiness process improvement will have to continue even after theimplementation is finished so as to improve on the areas that willhave hitches and errors.

Conclusionand Limitation

Inconclusion, systems and design is a much difficult task to accomplishin any company. It is based on this that any change in the systemshould be done with much cautiousness and expertise. The newinventory management system will help improve the in the flow ofinformation through the help of systems and organization management.

Oneof the risks that will be met is the failure of the systems to solvethe problem. The proposed systems could fail to solve the issues thatthe company faces. One way to mitigate this is to understand thebusiness process of the company and evaluate each solution that hasbeen proposed with the managers. Another risk is the lack of financethat has been allocated to the project. One way mitigating it isthrough is having a review of the needs and the materials that willbe required in monitory terms. This will help request for more funds.There is also a fund for emergency issues (McCaleb, 2010).

Reference

McCaleb,J., (2010). A Conceptual Data Model of Datum Systems: Creatingan Enterprise Data Strategy.IBM Systems Journal, 13 (2), 115-139.

Silverston,M., (2008). TheData Model Resource Book: UniversalPatterns for data modeling.Volume 3. John Wiley &amp Sons.